SOPs, operations manuals & store audits
SOP software that turns paper into live procedures.
Photograph a checklist or upload a file and Manualy turns it into an editable SOP, task list or flowchart. Run every site or franchise location from one place, with one source of truth your whole team can follow.
No credit card required · Set up in a day
Created from a photo
Draft · ready to edit
Machine start-up check
Coming soon · Rotas
Shifts planned around who's trained
Every station covered
Trusted by teams at
Without Manualy
Know-how lives in people's heads, on paper and in spreadsheets.
Every shift does it slightly differently, new starters shadow for weeks, and nobody can find the latest version when an auditor asks.
With Manualy
One source of truth every team can follow.
Version-controlled SOPs, checklists and flowcharts on any device, with tasks and sign-offs that show who did what, and when.
Features
Everything you need to run consistent operations
Photo & file to SOP
Snap a paper checklist or upload a Word, PDF or Excel file. Manualy turns it into an editable digital SOP or task list.
AI SOP generator
Describe a process and get a step-by-step SOP in minutes, with health, safety and compliance templates built in.
Process flowchart maker
Build process maps from scratch, or convert existing flowcharts from files and photos, then edit every step.
Rota & shift management
Coming soon: plan shifts around who is trained on each procedure, so every station is covered by someone qualified.
Audits & daily checklists
Assign recurring tasks and audits, capture sign-offs on any device and keep a timestamped digital record.
Compliance analytics
See which procedures are followed, where steps are missed and how each site is performing, in real time.
Hands-free video SOPs with Meta smart glasses
Show it once, not five times. Record how a machine is operated or maintained, hands-free, on Meta smart glasses and attach the video to the task. Staff replay the exact steps whenever they need them, instead of coming back to ask you.
Task · Weekly
CNC lathe: clean and lubricate
For franchises & multi-site brands
Franchise operations software: one playbook, every location
Build your franchise operations manual once, roll it out to every franchisee and audit every store from one place. Every location works to the same brand standards, and you can see straight away where they slip.
Franchise operations manuals
Create or digitise your operations manual, brand standards and SOPs. Update a procedure once and every franchisee gets the latest version instantly.
Multi-location management
Manage every site from one place. Assign manuals and tasks by location, team or person, with location-specific tweaks where you need them.
Store audits & inspections
Schedule store audits and daily checklists for every location, capture sign-offs and photo evidence on any device, and keep a timestamped record.
Franchisee onboarding & training
Give new franchisees and their teams a clear, step-by-step playbook from day one, including video walkthroughs recorded hands-free on smart glasses.
How it works
From paper to live procedures in three steps
- 01
Snap or upload
Photograph paper checklists, upload your existing documents, or record a walkthrough hands-free on smart glasses.
- 02
Edit & approve
Refine the AI draft, add photos and steps, and send it for approval.
- 03
Assign & track
Roll out to teams and sites, assign tasks and track completion.
Industries
Built for franchises, manufacturing, food production and hospitality
Franchises
One operations manual for every franchisee, multi-location management from one place, and store audits that keep brand standards consistent.
Manufacturing
Replace paper route cards and work instructions, train operators faster and keep quality consistent as you scale.
Food & hospitality
Digital temperature logs, opening and closing checklists and allergen procedures, ready for every inspection.
Multi-site operations
Roll out one update to every location instantly, with site-specific tweaks where you need them.
Customer stories
Teams that stopped hunting for the latest version
“No more PDFs, WhatsApps, spreadsheets, or files called ‘final_final_use_this_one_v2.doc’ with recipes and cooking methods. It’s all on Manualy now, that’s it. Manualy is our single source of truth. If anyone forgets how to do something, they know exactly where to go.”
“I think working with Manualy is a really great opportunity to tap into AI to create SOPs that don’t get lost over time, or in the hustle and bustle of the day-to-day here at HD Sports.”
Security & privacy
Security built into how Manualy works
Your organisation's information is kept separate from every other customer's. Passwords are never stored in readable form. Files sit in private storage that can only be reached through short-lived, signed links.
How do you store passwords?
We never store your password itself. Passwords are protected with bcrypt, a one-way hashing method designed for passwords. Not even our team can see what your password is.
How do sign-ins work?
When you sign in, Manualy issues a digitally signed session token that can't be forged or altered. It's kept in a secure, HTTP-only cookie that page scripts can't read and that is only sent back to Manualy itself. Sessions expire automatically; choosing "Remember me" keeps you signed in for longer.
Who can see my organisation's information?
Only people in your organisation. Every manual, task, compliance record, flowchart and document belongs to your organisation, and every request is checked against it. Within your organisation, roles such as admin, editor and member decide who can create and change things. Tasks and manuals can be assigned to specific business units, locations, teams or people.
Where are my files stored?
Uploaded files, such as documents attached to processes and evidence on tasks, are kept in private cloud storage on Amazon Web Services (AWS). They're never public. When you open or upload a file, Manualy creates a temporary signed link that only works for a short time: a few minutes for uploads, a few hours for downloads.
Do you use analytics or tracking?
Manualy uses essential cookies to sign you in and keep the app working. With your consent, we also use PostHog analytics to understand how the app is used so we can improve it. The analytics cookie stores an anonymous ID, never your name or email. Read our Cookie Policy.
Are you SOC 2 compliant?
We're working towards SOC 2. Our security controls are being built and aligned to the SOC 2 Trust Services Criteria, and we're working towards a formal SOC 2 report. We're happy to share our current security practices for your procurement review.
Need security details for procurement?
Contact us at info@manualy.uk if you have questions or need security details for a procurement review.
Frequently asked questions
Can I turn my existing paper checklists into digital SOPs?
Yes. Take a photo of a paper checklist or upload a Word, PDF or Excel file, and Manualy creates an editable digital version you can refine, approve and assign.
How quickly can I create an SOP?
Most SOPs are generated in 1 to 5 minutes. Complex multi-department procedures can take up to 30 minutes.
Can Manualy create and edit process flowcharts?
Yes. Build flowcharts from scratch or convert existing ones from files and photos, then edit each step and link it to its SOP.
Can I record procedures with smart glasses?
Yes. Record how a machine is operated or maintained hands-free on Meta smart glasses, then attach the video to the task or SOP so staff can rewatch it whenever they need to.
Does Manualy include rota and shift planning?
Rota and shift planning is coming soon. You'll be able to plan shifts around who is trained on each procedure, so the right people are scheduled for the right tasks.
Is there a limit to how many SOPs I can create?
The Starter plan includes up to 50 SOPs per month. Professional and Enterprise plans are unlimited.
Is my data secure with Manualy?
Yes. Your organisation's information is kept separate from every other customer's, passwords are never stored in readable form, and files sit in private storage reached only through short-lived signed links. We're also working towards SOC 2, aligning our controls with the SOC 2 Trust Services Criteria. See how we keep your data safe.
Is Manualy suitable for franchises?
Yes. Franchisors use Manualy to build their franchise operations manual, roll it out to every franchisee, manage multiple locations from one place and run store audits on any device.
Can I audit multiple stores or locations?
Yes. Schedule recurring audits and checklists for each location, capture sign-offs and photo evidence, and see the results for every site in one place.
Your know-how, shared with every shift.
Start free today, or book a demo and we'll show you how to digitise one of your own checklists.